Personal Data Processing

Information about Personal Data Processing of MSG LAW Clients’ Representatives and Contact Persons

MGS LAW Law Firm Mądry, Sznycer, Sambożuk and Partners, based in Gdańsk (hereinafter referred as “MGS LAW” is the administrator of your personal data, connected with our contract relevant to law services provided by us.

We herein are letting you know about all information connected with the processing of your personal data – according to the European Parliament and European Union Council ordinance No 2016/679 dated on the 27 of April 2016 regarding the protection of natural persons connected with personal data processing and the free transfer of such data, as well as the repeal of directive 95/46/WE – referred hereinafter as “RODO” – in connection with:

1. The accomplishment of a contract concluded with our client (hereinafter referred as “Client”) on behalf of whom you are acting as a person authorized for representation or as plenipotentiary (hereinafter referred as “Representative”);
2. Designating you by our Client as a contact person or person authorized to make arrangements during the conclusion or accomplishment of the contract (hereinafter referred as “Contact Person”).

You can contact us as follows:

• By telephone No: +48 58 521 92 50;
• By email address: office@mgs-law.eu;
• By post on the following address: MGS LAW Kancelaria Radców Prawnych Mądry, Sambożuk i Partnerzy, ul. Szymanowskiego 2, lok. 2.08, 80-280 Gdańsk

Your personal data are processed in order to:

1. Conclude and accomplish the contract between MGS LAW and the Client whose Representative or Contact Person you are, because the processing is necessary to fulfil our legitimate interest (RODO – article 6 clause 1 item f) which is the feasibility to conclude and accomplish the contracts between us and our Clients,
2. Establish an investigation or defence against claims connected with the agreement concluded between us and our Client whose Representative or Contact Person you are, and personal data processing, because the data processing is necessary for the accomplishment of our legitimate interest (RODO – article 6 clause 1 item f), which is the feasibleness of  establishing, investigation and defence against claims.
3. Fulfil our legitimate obligations connected with the European Union and Polish regulations, because the processing is necessary to fulfil the legal obligation we are subject to – (RODO – article 6 clause 1 item c).

The recipients of your personal data can be: entities providing us with services in the field of delivering correspondence and parcels, computer technology, accounting, financing and taxations as well as our associates performing legal services on our behalf.

We will store your personal data for the mentioned periods of time, depending on their purpose:

1. To conclude and accomplish a contract between MGS LAW and the Client whose Representative or Contact Person you are – till the moment of the contract termination or expiration;
2. To establish an investigation or defence against claims – till the moment of the expiration of the claims connected with the contract between MGS LAW and the Client whose Representative or Contact Person you are or the expiration of claims connected with personal data processing;
3. To fulfil our legitimate obligations – till the moment when expires the legitimate obligation of personal data storage.

In relation to clause 1) your personal data will be processed till the time mentioned there or till the moment of expiration of your right to represent the Client  whose Representative or Contact Person you are, or till the moment when the Client lets us know that you are no longer his Representative or Contact Person – depending on which circumstance occurs first.

The lapses of time of your personal data storage for the purposes mentioned in clauses 1) and 2) could be reduced as a result of your objection.

On the grounds of RODO regulations you have the right: to access your personal data, to rectify them (amend or complete), to transfer, to restrict their processing and to delete them.

Should you want to exercise the above mentioned rights don’t hesitate to contact us at the above given contact information

You have also the right to file a complaint to the President of the Personal Data Protection Office – if you believe that the your data processing is in violation of the RODO regulations.

Moreover you have the right to object the processing of your personal data – in one or more of the mentioned below purposes:

1. Conclusion and accomplishment of the contract with our Client whose Representative or Contact Person you are;
2. Establishing an investigation or defence against claims connected with our agreement or personal data processing.

The grounds for the objection must be your particular situation. After receiving your objection we will stop the processing of your data for the purpose connected with your objection unless we prove the existence of important legitimate grounds for the data processing which override your interests, rights, freedoms and  grounds for the determination, vindication or protection against claims. 

Should you want to exercise your right to object don’t hesitate to contact us at the above given contact information.

If your personal data were not given us personally by you herein we are letting you know that we received them from our Client and they comprehend:

1. In the case of Representatives: contact data (in particular such as: name, surname, position, email address, telephone number) and data stated in the document form which it follows the right to represent our Client;
2. In  the case of Contact Persons: contact data (in particular such as: name, surname, position, email address, telephone number).

If you gave us your personal data personally, we herein are letting you know that:

1. If you are a Representative – you gave us your data voluntarily and that was necessary to conclude and accomplish our contract(s) with the Client whom you represent;
2. If you are a Contact Person – you gave us your data personally and there is no negative effect if you failed to do so.